add bod notes (#23)

Author: jaysa68

docs/bod/2025/Fall/2025-11-05.md

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+# 1 | DATE
+
+Directors in Attendance:
+
+- [x] lukepeters
+- [ ] fengyihuang
+- [x] eariespraud
+- [x] storce
+- [ ] sbwilliams
+
+- [ ] joie
+- [x] ncostello
+
+- [x] finwan
+- [ ] rsang
+
+- [x] erdaifuu
+- [x] lic
+- [x] sawansri
+
+- [x] jingwenyang
+- [x] msonmez
+
+- [x] rjz
+- [x] jaysa
+- [x] toke
+- [x] kinn
+
+Quorum Met (y/n): 
+Total Attendance: 14/18
+
+
+Guests in Attendance:
+
+- haaziqkazi
+
+
+Notetaker: jaysa
+
+
+# Agenda
+
+BoD Started: 6:50PM
+
+
+Voting Items:
+
+- none
+
+Updates:
+
+
+General Updates:
+
+* General Managers: fengyihuang and lukepeters
+
+- asuc senate presentation next wed 8PM
+    - slides in progress
+    - posted to discord in next few days
+
+- work order submitted for storage room doors (71a and b)
+
+- nix meetup this friday 6PM!!!
+    - TODO: jaysa will post announcement after bod
+
+Site Updates:
+
+* Site Managers: sbwilliams and storce
+
+- migrating ocf debian machines (tsunami, supernova, etc) to nixos
+    - tsunami in progress
+        - need to finish migrating some commands like `makesql`
+    - supernova is functional, called `rainbowdash`
+    - `admin.ocf.io` and `ssh.ocf.io` (cnames) should be used when possible
+    instead of hostnames
+    - we are reusing public keys
+        - rjz: dont
+        - storce: why
+        - lukepeters: prob bc its bad practice
+            - lukepeters: hostkeys should be in dns actually
+            - reduces ppl having to reconfigure their clients
+- potentially moving some VM functions to kubernetes?
+    - many of our VMs perform specific functions that could just in kube
+    instead
+- talk later about migrating staffvm host to proxmox.. this wknd maybe
+    - storce: anyone come talk to me about technical stuff :)
+
+Operations Updates:
+
+* Operations Manager: eariespraud
+
+- veterans day next tuesday, mlk closed, therefore lab closed
+- lab closed this saturday 11/8 for opstaff social
+    - keycard staff can still hang out :)
+    - TODO: update website hours
+- no designated channel for issues that opstaff encounter / printer
+maintenance, etc
+    - need channel focused on desktops issues, printer issues, etc
+    - running btwn different channels is difficult rn
+    - ocf.io/projects or existing #opstaff channel for this?
+    - storce: a lot of stuff gets posted to the #opstaff channel, opstaff
+    logistics, etc
+
+- #opstaff channel is now THE PLACE for issues
+    - #administrivia is catch-all administrative, #opstaff is for operations
+    issues
+    - volunteer staff should mention in the #opstaff channel when things are
+    fixed!
+   
+Internal Updates:
+
+* Internal Heads: joiew and ncostello
+
+- joiew: thomson on 11/14 8PM Friday
+- ncostello: nothin on paper pick-up
+
+Finance Updates:
+
+* Finance Heads: finwan and rsang
+
+- purchased manilla folders, paper towels, tissues!!
+- joiew needs 2 do her PRs :(
+
+DeCal Updates:
+
+* DeCal Heads: erdaifuu, lic, and sawansri
+
+- erdaifuu: issues with Peyrin sponsorship
+    - chance that he can't facilitate for SP26 bc of administrative issues
+    - he referred us to Michael Ball who said yes to facilitating
+    - redoing the proposal thing under BALLLLLL ! ! ! !
+    - Ball
+
+- midsemester check-in email to decal students sent out by erdaifuu
+
+- lic: some autograded problems on gradescope were marked as 0
+    - fixed it tho
+
+- sawansri: this week's lecture had high attendance :DDD
+    - its not MT season and its the docker lecture
+
+- jaysa will finish nix lec before next next week
+  - its p much done anyway
+
+Design Updates:
+
+* Design Heads: jingwenyang and msonmez
+
+- jingwenyang: not much from me lol
+- msonmez: found 3 airbnbs but 1 is def the best option
+  - 11 beds, accomodates over 16 ppl >:)
+  - a lil pricey, 2 nights would be $2700 for 12 ppl
+    - if we say 16, it goes up to $3k
+  - 3 ppl driving, 15 ppl in total, 5 per car
+    - rest can use public transport we thought...? but lowk it sucks
+      - would have to transfer many times
+  - sawansri: public transit has yellow line?
+    - leo: plus amtrak, no?
+  - $100 per person may be a bit expensive... but i want to book airbnb this week
+  - msonmez will ping bod members
+    - non-bod members can be nominated by bod
+    - think about who you wanna nominate by next week...
+      - DM mina, will double-check +1 list next week
+
+- 1.9k one looks good!
+- will do voting in #retreat channel via an announcement
+  - **vote by TONIGHT**, and **tell mina if youre coming by TONIGHT** (or cant come)
+  - car spreadsheet and bed spreadsheet
+
+- storce: prioritize newstaff as your +1!!!!! please
+- finalized list of +1s by next BOD, BOD can veto if its like your uncle or
+  something
+
+BoD Concluded: 7:39PM